Employee Login - WebClock and ESS

WebClock Login Instructions


WebClock/ESS login
IMPORTANT: These instructions apply to the latest version of our WebClock. If your clock does not match what you see here, follow the instructions originally provided by your timekeeping provider.

Here are instructions on how an employee will login and use the clock / ESS.

A PDF version of these instructions can be found here as well as at the bottom of this article.

A video tutorial can be found
here.
  1. Access the WebClock using the designated web address. If you are unsure of the web address, it is likely bookmarked on a common computer. See your manager if you need assistance finding the WebClock.
     
  2. Enter your timekeeping username and password. Site ID can be left blank, but if there is already a number in the field, you can leave it as is.
 
If you are a new hire and using the WebClock or ESS for the first time, you will be asked to reset your password after your initial login. Passwords must be at least 8 characters in length and have 2 character types, (i.e. upper case and lower case, number and letter, etc.) Once you reset your password, you will be asked to login again.
  1. Choose WEBCLOCK if you are punching in or out, transferring departments, or starting a break*.

    If you want to check your time card, request time off, view your schedule, or check accrual balances, click EMPLOYEE PORTAL*. When you click this button, it will not record a punch on your time card. You must click WEBCLOCK in order to punch the clock. However, you may be able to access the clock from within the Employee Self Service Portal.
*Availability of the listed features may vary based on your timekeeping configuration.

If You Get an Error
If you receive an error message like "Unknown User", try the following:
  1. If the Site ID was populated, try clearing the number out of the field and login again.
  2. Check with your manager to see that you are
    1. using the correct login.
    2. allowed to use WebClock.
    3. using the right initial password, if you are a new employee.
If none of those items work, you may need to request a password reset either through your manager or by using the Password Reset tool. The Password Reset tool only works if your email is associated with your account.
  1. After choosing WEBCLOCK on the login page, you will see the time and punch type buttons. The interface can be configured with various buttons, but at minimum, you should see a CLOCK IN and CLOCK OUT button.

    The minimal punch selection buttons on WebClock

    Punch Confirmation Message
    Choose your punch type and complete the process. A confirmation message will be displayed if the punch was successful.
     
    NOTE: There is a 20 second time out on the WebClock page, if you do not make a punch type choice within 20 seconds, you will automatically be logged out and need to log back in to complete your punch.

If Some Buttons Can't Be Clicked


Start Meal cannot be selected
because the next logical punch is End Meal




If any of the punch type buttons are grayed out, it is because, based on your last punch, those buttons are not a logical choice for this punch.

For example, if you were returning from your lunch break, it would not make sense to choose Start Meal as your punch type.

By using Miss Your Last Punch, you can select any button





However, if you need to choose a grayed out button because you missed your last punch, you can choose Miss your last punch at the bottom of the clock. Doing so will allow you to pick any of the punch type buttons.

Which Button Do I Click?

The WebClock can be configured with different buttons, based on your company's setup, but here is a quick explanation of the options.

If you are:
  • Starting or Ending a Shift – Use the CLOCK IN / CLOCK OUT buttons.
  • Changing Departments/Jobs/etc. – Use the TRANSFER button. If that button is not visible, use CLOCK IN instead and select you respective department from the clock prompt.
  • Starting a Meal Break (such as a lunch break) – Use START MEAL. This will initiate an unpaid break. If that button isn't displayed, use CLOCK OUT instead to start the lunch. START BREAK might also be a choice. Check with your supervisor if you are unsure.
  • Ending a Meal Break (such as a lunch break) – Use END MEAL. If that button isn't displayed, use CLOCK IN when you have finished your lunch. END BREAK might also be a choice. Check with your supervisor if you are unsure.
  • Starting a Paid Break – Use START BREAK to initiate a break for which you are paid. If that button isn't visible, ask you manager for instruction on how Paid Breaks are tracked.
  • Ending a Paid Break - Use END BREAK to conclude your break. If that button isn't visible, ask your manager for instructions on how Paid Breaks are tracked.

Attachments

WebClock_3.0_Usage_v1.2_PDF_.pdf WebClock_3.0_Usage_v1.2_PDF_.pdf

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